Cloud & Digital Workplace
Set-up, migration and administration of business email, storage and collaboration platforms, with licences and access kept in order.
The problem
When email and files are spread across old servers, personal accounts and different tools, work is harder to share and harder to protect. Licences pile up, and people who have left can still sign in.
Signs you need this
- Staff use personal accounts for work email or files
- You pay for licences nobody uses
- People who have left still have access
- Important files live on one laptop or an old server
What changes
Email, files and accounts your people rely on, and your organisation controls.
- Everyone on one platform, with company-owned accounts
- Licences matched to the people who use them
- Access removed when someone leaves
- Admin handed over with full records
Identity at the centre
On Microsoft 365 or Google Workspace, every person, device and app meets at one place: the account. Choose a part, or follow a sign-in, a shared file or a leaver.
Identity
The directory of accounts: who each person is, their groups and their licence.
- Connects to
- Every person, every sign-in and every app.
- Why it matters
- Access is granted through groups, so joining a team gives the right access and leaving removes it.
What’s included
- Microsoft 365 or Google Workspace set-up
- Mail, calendar and file migration
- Multi-factor sign-in
- Licence review and clean-up
- Shared drives, permissions and groups
- Ongoing administration and staff guidance
Specific tasks
Every service, task by task- Microsoft 365 set-up and configuration
- Google Workspace set-up and administration
- Business email set-up
- Email and mailbox migration
- Google Workspace to Microsoft 365 migration
- Microsoft 365 to Google Workspace migration
- Shared mailboxes, groups and distribution lists
- Shared calendars and meeting rooms
- SharePoint sites and document libraries
- File storage organisation and migration
- Teams and collaboration set-up
- User, group and permission management
- Email delivery troubleshooting
- Licence review and clean-up
What you receive
Written records you keep, whoever looks after your IT in future.
- Tenant configuration record
- User and licence register
- Migration plan with sign-off
- Admin handover
Microsoft 365 admin handover
Tenant configuration record
Specimen
Multi-factor sign-in
- Configured as
- Required for every user
- Why
- A stolen password alone can’t open an account
Admin accounts
- Configured as
- Two named accounts, kept apart from daily use
- Why
- No shared admin login
External sharing
- Configured as
- Approved domains only
- Why
- Files leave only where intended
Move to Microsoft 365
Example engagement: shows a typical project, not a specific client.
The situation
Email and files are spread across old servers and personal accounts.
What exQ does
Migration plan, mail/calendar/file migration, multi-factor sign-in, licence clean-up and staff guidance.
What you receive
Migration plan, user and licence register and admin handover.
How we deliver
Review
We review your current mailboxes, files, licences and access.
Plan
We write a migration plan and agree it with you before anything moves.
Migrate
We move mail, calendars and files, and switch on multi-factor sign-in.
Hand over
We hand over admin with a user and licence register, or keep running it.
Explore it yourself: the cloud workspace architect
Describe a fictional business and watch its digital workplace take shape. What a workspace is made of, what depends on what, and which questions decide the design.
About 6 minutes. Fictional data, in your browser, with nothing to sign up for.
Microsoft 365 or Google Workspace?
We work with both, and recommend the one that fits how your team works and what you already use.
Will we lose email during the migration?
The migration plan sets out the order and timing of each step so mail keeps flowing. We agree it with you before anything moves.
Can you manage the platform after the move?
Yes. We can keep administering it, or hand admin to your team with full records.
Tell us where your email and files live today.
Tell us where your technology stands and where you want it to go. We reply to every enquiry within one business day.